Company: Outdoor Cap
Location: Bentonville, AR
The Human Resources/Accounting Assistant will provide exceptional Customer Service with honesty and integrity to all internal and external Outdoor Cap customers.
Detailed Job Description
Accurately file all Personnel, Medical, I-9, 401k etc. paperwork at least weekly and according to policy.
Prepare new hire Packets (FTR/Temp Seasonal); and Benefit Enrollment Packages
Schedule candidates for interviews
Process Offer letters, drug screens and background checks
Check HR box in 1200 building – twice a week
Check Suggestion boxes in 1200 and 1201 buildings once a month – week prior to Communications Meeting. Scan suggestions and email to HR Manager
Distribute employee Medical, Dental, Vision, and H S A cards, W-2’s, and 1095’s.
Assist HR Coordinator with managing the Agency temps, and Seasonal Temps (new hire paperwork, data entry into ADP, etc)
Process E-verify of all new hires
Data Maintenance in HRIS system (updating schedules, timekeeper, data entry of new hires)
Assist with forms creation, maintenance and archiving
Distribution of tenure award gifts to employees and Supervisors
Maintain inventory of tenure award gifts, re-ordering gifts twice per year, coordinating with Embroidery to add logos.
Quarterly I-9 audits
Assist Manager and VP with administrative Payroll duties and data entry
Assist HR Team with Open Enrollment meetings (getting rooms booked, copying material, etc.)
Other projects as assigned
Act as back-up to Receptionist for vacations, sick, lunches, breaks or other times when the Receptionist may be away from the Front Desk.
Scan Accounting documents to be saved for digital back-up files
Support Accounting department with completion and submission of inbound and outbound credit application documents
Research and pull data to provide back-up and supporting data for audit requests
Act as back-up for processing inbound and outbound mail
Assist other areas of the Company with Administrative projects, as necessary.
Other projects as assigned
Skills and Competencies
Intermediate level skills using Microsoft Office (Word, Excel, Power Point, Outlook) required
Accurate data input, detail oriented and extremely organized
Demonstrates initiative and anticipates HR and Accounting Team’s needs
Highly collaborative and functions well in Team environment
Ability to maintain confidentiality with all communications, including but not limited to verbal and written information
Travel planning and arrangement for VP of HR, HR Manager, Accounting Manager.
About the Company
Outdoor Cap has been servicing the needs of the headwear industry for more than 40 years. Established in 1977, Outdoor Cap has grown to over 350 employees and serving over 14,000 customers across multiple channels in Team, Promotional Products, Hunting/Fishing and Retail markets. Outdoor Cap is one of the largest and most respected headwear suppliers in the United States. All stemming from excellent customer service, innovative product design and resources, work ethic, integrity and streamlined efficiency. Corporate offices are based in Bentonville, AR with Distribution Centers in CA, TX and AR.
We offer an excellent benefits package, generous Time Off policies, casual work environment, and FREE CAPS!!!
Outdoor Cap Co., Inc. is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors.
Education: Associate degree or higher
Experience: 2 years of General Business Administration duties, preferably in a Human Resources and Accounting role
Must be able to remain in a stationary position (seated) 80% of the day and occasionally walk to nearby facility and inside the office to access files.
Constantly operates a computer or other office machinery.
The person in this position frequently communicates with employees, Customers, vendors, and the general public, and must be able to exchange accurate information in a clear manner.
Required to have close visual acuity to perform computer tasks.
Ability to lift 20 lbs. on an occasional basis
Ability to hear a telephone ring
Minimal local travel
Full Benefits package, Paid Time Off (PTO), casual work environment, free hats, gym membership discounts, and awesome and FUN HR team!
Please apply on-line at: www.outdoorcap.com/careers